POLICY FOR THE ROTATION OF MINISTERS
AKANOONOOANGA NO TE TAUIANGA OROMETUA
I: GENERAL POLICY
All Orometuas of the CICC may change Ekalesias every four (4) years based on the allocation criteria outlined below.
The final decision on allocation shall be made by the Executive Council, and in the event that a General Assembly is in session, then the decisions of the Executive Council shall be tabled in the General Assembly.
In making the allocation of Orometuas, the Executive Council shall take into account the following criteria:
- Every attempt is made to ensure that an Orometua is allocated to the right Ekalesia taking into account all relevant factors on both the Ekalesia and Orometua.
- Large Ekalesias to be allocated able and experienced Orometuas.
- Each Orometua should expect the following general allocations as
follows: three (3) terms on Rarotonga; two (2) terms in the northern Cook Islands; two (2) in the southern islands; three (3) in NZ and three (3) in Australia.
- Orometuas selected to Ekalesias in Rarotonga, Aitutaki, NZ and Australia must be competent in both the Cook Islands Maori and English languages.
- Consultation with the Ekalesias and the Orometuas is held throughout the allocation process or as needed.
- The needs, weaknesses and strengths of an Ekalesia and the Orometua also to be taken into account in the allocation process.
- Other personal considerations such as number of children, health issues etc., could also be taken into consideration.
- Cost of transfer and other cost factors should also be taken into account where relevant.
- Whereas in the case of any Ekalesia which is associated with other church bodies such as the Uniting Church in Australia and it has its own regulations or method of appointing Orometuas, then the Committee of Orometuas and the Executive Council shall as far as possible accommodate the special requirements of these Ekalesias.
II: ALLOCATION PROCESS
1. Changes of Orometua normally takes place in July – August in the fourth year following the previous change, and normally at the conclusion of the General Assembly (assuming that a General Assembly is scheduled for that year)
2. In the first week of July the year before the changes are scheduled, the Executive Council will start the allocation process by sending to every Ekalesia a notice setting out the allocation process and inviting the Ekalesias to respond by the end of July and indicate whether:
(a) They want to keep their existing Orometua, provided he has not had two (2) terms with the Ekalesia and provided further that the Orometua agrees to a second term, or
(b) They had one or more preferred Orometua in order of preference.
3. At the same time the Executive Council shall send out a similar notice to every Orometua advising him of the allocation process and also inviting him to indicate whether:
(a) He wanted to stay at his present Ekalesia (if that was his first term and subject to the Ekalesia also agreeing to keep him for another term), or
(b) He had other preferred Ekalesias in order of preference.
At the same time the Orometua shall be requested to provide an updated Curriculum Vitae or Resume on himself to the Executive Council and also for the use of the Committee of Orometuas.
4. Committee of Orometuas. In August and September the Committee of Orometuas (CO) shall allocate the Orometuas to Ekalesias taking into account responses by Orometuas and Ekalesias and the General Policy outlined above. In carrying out this process they will consult as much as is needed with Ekalesias and Orometuas in order to try and reach consensus. The CO shall complete their recommendations for allocations to be submitted to the Executive Council by end September.
5. In October the Executive Council shall review and finally decide on the allocation by the CO and shall then advise all Orometua and Ekalesia separately of their allocation and invite confirmation or opposition to their proposed allocation to be received by the Executive Council by end November. In advising the Ekalesia a copy of the Orometua’s CV or Resume shall be attached to enable the Ekalesia to know some background on the Orometua allocated to it.
6. The allocations that are accepted by the Ekalesia and the Orometua are confirmed and not changed. Those who oppose their allocation will be required to set out in writing their grounds for opposing as soon as possible. All opposed allocation shall be reviewed by the CO and they may enter into further consultation if required and must make a final recommendation to the Executive Council on all opposed allocation by end December.
7. In January the Executive Council shall make a final decision on the opposed allocation taking into account the recommendation of the CO. and any other issues which the Executive Council may consider relevant.
8. In February/March the Executive Council shall give the final notice to all Orometuas and Ekalesias setting out who will be the Orometua at which Ekalesia and confirming the dates during which the change must take place.
9. Every Ekalesia must prepare for the change of Orometua to be carried out with the least disruption and to ensure a smooth transition of Orometuas.
Note: this paper was considered by the Executive Council which recommended that it be sent out to all CICC Ekalesias and Ministers for their comments/inputs. Please send all submissions to:
The General Secretary CICC Executive Council
P.O. Box 93, Rarotonga, Cook Islands